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BC Rugby Sanctioning

SANCTIONING EXPLAINED

Sanctioning is the process where Rugby Canada’s accident and general liability insurance coverage is extended to Rugby events outside of league play. The practices and league matches of registered Clubs are the only competitions considered sanctioned and insured by default when all athletes, team management and staff and all participants (volunteers, organising committee/board of directors) are registered within the current membership year.

Any other event may seek sanctioning by an authorised representative of a member organisation and thus Rugby Canada Insurance can be extended by following the relevant application instructions.

EVENT SANCTIONING

The following events require a sanctioning application to access Rugby Canada’s accident and general liability insurance coverage:

Exhibition games: any game organised between two Clubs that is not part of the official league schedule.

Try Rugby: a come and try event hosted by a Club or organisation.

Rugby camp: a camp or program organised by a Club or organisation.

Tournament: any tournament organised by a Club or organisation that is not part of the official league schedule.

To apply for tournament and exhibition match sanctioning, click the button below:

Use the drop-down menu below for more information on outbound, inbound and interprovincial touring:

For clubs and schools wishing to tour in another Union, in accordance with WR Regulation 16, all tours travelling outside of Canada must be sanctioned by BC Rugby and Rugby Canada. International Unions and World Rugby require that all teams must have National Union Sanctioning prior to the departure date.

All high schools, colleges, universities or any other third-party organisation travelling outside of Canada to play Rugby must provide adequate insurance coverage. Emergency Travel Medical and Sports General Liability Insurance Coverage (which covers contact sports) from the school/school board or third party must be presented prior to departure.

Application Process:

Submit a sanctioning application at least two weeks in advance of departure date. An expedite fee will be assessed to late applications that do not meet the two-week submission deadline

Application Form Checklist:

  • A fully completed tour roster which includes all players, coaches and support staff (all listed participants on the roster must be registered and active, for the duration of the tour, on SportLomo)
  • Details of your match itinerary must be outlined in your application
  • Your Provincial Union will also be required to approve your tour, prior to Rugby Canada providing clearance

All finalised rosters must be submitted to tours@rugby.ca 2 weeks prior to the departure date. In exceptional circumstances should the roster change please email tours@rugby.ca

All tours travelling to Canada must be sanctioned by Rugby Canada and the destination Province and subsequent Provincial Union(s). Furthermore, World Rugby requires that all teams must have Home National Union Sanctioning Approval prior to touring.

Accidental Death and Dismemberment (AD&D), Travel Medical and General Liability Insurance Coverage from the inbound tour must be presented prior to departure.

NOTE: Either the Club, the school, a liaison officer, or the touring team can initiate the process to secure tour approval for an incoming tour.

All tours wishing to travel to another Province within Canada need to be sanctioned by the home Provincial Union and the destination Provincial Union.

All registered players travelling within Canada are covered under their Provincial Health Care’s Insurance Policy. However, Rugby Canada’s accident and general liability insurance coverage is only extended to a Rugby event which is sanctioned.

The practices and league matches of registered Clubs are the only competitions considered sanctioned by default when all athletes, team management and staff and all participants (volunteers, organising committee) are registered within the current Membership year.