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Paid the annual dues set by BC Rugby for such membership, or all other monies owed by it to BC Rugby, not later than 45 days after payment is due.
WELCOME TO RESOURCES FOR CLUBS AND AFFILIATES
BC Rugby is the governing body for Rugby Union in the Province, as recognised by Rugby Canada and the BC Government. As a contact team sport, insurance plays a significant role in how the sport is governed and operated. Rugby Canada, through the Provincial Unions, provides a National Insurance Program for all community rugby to access by becoming a member organisation of their Provincial Rugby Union.
On this page, you will find all the information rugby organisations need to become a member, remain a member and how to utilise the benefits of that membership, which include an online registration and payment system, as well as how to access and benefit from a number of Provincial funding sources.
Skip to the relevant sections by clicking on the topics below:
CREATING A NEW RUGBY CLUB
Are you interested in starting a Rugby club? BC Rugby encourages and supports Rugby development across the Province.
If you would like to apply for BC Rugby membership, you must complete a Membership Application Form that requires the following documents:
The Club’s current By-Laws and/or Constitution
A list of the Club Executive
Certificate of Good Standing
Statement of Accounts
A copy of the minutes of the most recent AGM
Once the application is received with these documents, the BC Rugby Board will review the application for consideration. Upon approval, the Club Membership becomes effective from the date of the Board decision.
THINGS TO THINK ABOUT
Use this handy drop-down menu for tips, pointers and what to think about before applying to set up a new Rugby Club:
Historical and Stakeholder Review
- Why is there no Rugby Club in the local community?
- Has there been a Rugby Club previously?
- Is there any other type of Rugby in the community (High School, University etc)?
- What is the closest Rugby Club and do people in the community travel to play there?
- What type of Rugby demographic does the community hold (if any)?
- Are there any reasons Rugby could not sustain in the community?
Resource Assessment
- Do we have the right people for the job?
- Do we have access to funding to help us get started?
- What facilities can we use and access?
- What type of Risk Management procedures do we have in place?
Governance Requirements
- Registration as an incorporated society with the BC Societies
- Certificate of Good Standing
- Organization’s Constitution and Bylaws as most recently filed with the relevant authority
- Minutes of most recent Annual General Meeting
- Statement of Accounts
Facilities
- How do we access facilities?
- Are their openings for new groups?
- Are rental fees feasible?
Community Support
- Initial Public Meeting – engage the local community (media, community centres, schools)
- Any municipal grants or funding available?
- What is the fundraising/sponsorship potential?
Strategic Planning
- Once it is decided that the Club will be founded, a Strategic Planning session with the Board and other stakeholders must take place
MEMBERSHIP APPLICATIONS AND RENEWAL
Every Member must uphold the BC Rugby Constitution and comply with the BC Rugby Bylaws. Each Member shall be in good standing with BC Rugby provided that such member completes the following:
MEMBERSHIP CATEGORIES AND FEES
Become a Member
BC Rugby Membership is available to any resident of BC. Register as a player, coach, official, volunteer, medical staff, or supporter to become a Member. Through Membership, we continue to grow, develop, and manage rugby by offering programs for all ages and skill levels (recreational to high performance), educational opportunities and access to exclusive benefits and services.
Membership Registration
New Members
BC Rugby offers a place for everyone to get involved. Whether you play, coach, or just love the Club atmosphere on game days, there are endless ways for you to join the game. To get started, register with BC Rugby or with one of our Member Clubs.
- Register with BC Rugby: select BC Rugby – No Club Affiliation
- Register with a Member Club
Returning Members
If you participated in the previous season as a player, coach, official, or volunteer, log in to your SportLomo account to renew your Membership for the new season. If you are unsure whether you have an account, contact the BC Rugby Office to avoid duplicate profiles in the system. To find out when registration opens for the new season, contact your Club or the BC Rugby Office.
Insurance Programs
Once you are a registered Member, you become insured and covered under Rugby Canada’s insurance policy for the season. This includes Sports Liability Insurance, Sport Accident Insurance, Provincial Excess Medical Coverage, and Travel Coverage while on sanctioned Tours.
Under the insurance program, the activities that are covered include sanctioned or authorized activities, such as games, practices, tournaments, camps, events, and tours. Tours require a separate sanctioning application to access the Travel Coverage in the insurance program.
In BC, we play rugby all year round and there are two different registration seasons to choose from:
August 1, 2021-August 31, 2022 (Southwest BC registration season)
January 1, 2021-April 30, 2022 (Interior registration season)
To access insurance, every individual must register for Membership with a Club. Insurance is valid starting from August 1st of a new season and is activated from the Member’s date of purchase and expires on August 31st of the following year. As a Member, if you have multiple roles with your club (player, coach, manager, etc.), you must be registered in all these categories to be insured for those activities.
Membership Types and Fees
Check the below table and boxes for more information on Membership Types and Fees:
| Membership Type | Role | Birth Year |
|---|---|---|
| Mini | Player | 2009 and younger |
| Junior | Player | 2002-2009 |
| Senior | Player | 1944-2002 |
| Masters | Player | 1922-1986 |
| Masters 77+ | Player | |
| Coach, Manager, Official, Medical Staff, Volunteer, Board Member | Team Staff/Supporter |
2021-22 Membership Dues
2021-2022 Membership Dues
DownloadMembership Definitions
Membership Definitions
Learn More2021-22 Birth Year Chart
2021-22 Birth Year Chart
DownloadMANAGING MEMBERSHIP AND REGISTRATION ONLINE
Sportlomo
BC Rugby uses SportLomo to manage Membership and registrations and provides this platform to all Member Clubs (free of charge) to manage their Membership and collect dues. This is for Club administrators and registrars to ensure that you have all the tools and resources you need for a smooth and successful season.
How to Set Up Registration
BC Rugby offers several different Membership types to ensure that everyone who wants to get involved can do so and access insurance coverage. All Members (players, coaches, officials, management, volunteers, medical staff, etc.) must be registered to participate in activities during the season.
A Club’s registrar or administrator will need access to the Club’s SportLomo administration site. If your Club needs assistance logging in, please contact Marga Sison at the BC Rugby Office. Membership types for the upcoming season will be added to your SportLomo account by BC Rugby.
Once the Membership types are in your account, Clubs can create their own Membership types to suit their needs and then proceed to creating Membership packages for Members to purchase for the season.
How to Process Refunds (*NEW*)
SportLomo implemented a new refund process wherein Clubs now have the option to process manual refunds online. By processing manual refunds online through SportLomo, Clubs now have the option to have the refund go directly back to the Member, without having to write a cheque or other payment methods. Clubs will need to set up the Offline Payment option on Sportlomo, using the guide below.
How to Create Team Sheets
Team sheets need to be submitted on SportLomo prior to Kick Off. Any changes and edits can be made up to 48 hours after the match has ended.
A complete team sheet includes all players, coaches, medical staff, import/national team players (if any), and team staff.
How to Export System Reports
Club administrators and registrars can export system reports in SportLomo. Log in to your SportLomo admin account, click System Reports under the Reports heading and select the report you need.
How to Create an Event on SportLomo
Is your Club hosting a fundraiser, Club day or TRY Rugby event? Use SportLomo to manage event registrations and payments.
Use these guides in relation to your SportLomo Account:
Admin-Registration-Guide
Admin-Registration-Guide
DownloadMember FAQ Guide
Member FAQ Guide
DownloadSportlomo Membership Payments Manual
Sportlomo Membership Payments Manual
DownloadSportlomo FAQs
Sportlomo FAQs
Learn MoreSportlomo Membership Services
Sportlomo Membership Services
Learn MoreHow To Create Team Sheets
Download the SportLomo guide on creating team sheets.
DownloadSportlomo Resource Library
Sportlomo Resource Library.
Learn MoreSANCTIONING
Sanctioning is the process where Rugby Canada’s accident and general liability insurance coverage is extended to Rugby events outside of league play. The practices and league matches of registered Clubs are the only competitions considered sanctioned and insured by default when all athletes, team management and staff and all participants (volunteers, organising committee/board of directors) are registered within the current Membership year.
Any other event may seek sanctioning by an authorised representative of a Member organisation and thus Rugby Canada Insurance can be extended by following the relevant application instructions.
When you leave Canada to play in another Union you will cease to be covered under the National Insurance Program. All players planning to play Rugby outside of Canada are advised to research the insurance arrangements in their new Union.
Please note that the insurance coverage in some Unions may be significantly less than that provided in Canada. In addition, in some countries, injured players will be required to pay for any medical treatment they receive.
If you cannot find the information you are looking for or need assistance with an international clearance, please contact clearances@rugby.ca
How to apply for sanctioning for exhibition matches and tournaments:
SAFEGUARDING YOUR CLUB
Directors And Officers Insurance
Board members and volunteers (in defined roles) have no individual registration dues. Board and Officer Insurance is done as an annual fee to the clubs (this will be waived if the club provides proof of its own Director and Officer’s insurance or if ALL Directors and Officers are current Members in other categories.
BC Societies Act Transition Guide
New legislation is in place that all societies must abide by and BC Rugby’s Governance Committee, with support from Fasken Martineau LLP, created a guide for any Rugby Club or Association to successfully transition in accordance with the new BC Societies Act.
The transition guide contains a step-by-step process for you to follow as well as a ‘Rugbyfied’ bylaws template.
BC Societies Act Transition - PDF
Guidelines for BC Rugby Clubs and Associations.
ViewBC Societies Act Transition - Word
Guidelines for BC Rugby Clubs and Associations.
Criminal Records Checks (Legislated)
All people who work with or may have potential for unsupervised access to children or vulnerable adults need to have a Criminal Record check.
The Government of British Columbia supports non-profit organisations with their Criminal Records Review Program (CRRP).
This allows organisations to apply to the program and then receive free criminal record checks of volunteers who work with children and vulnerable adults.
Club volunteers can submit their request online using a code that is specific for your Club and your Club contact will receive the clearance letter directly. This eases the process of getting this necessary documentation done.
Click here for more information on this program.
Minimum Coaching Standards
Rugby Canada and its Provincial Unions recognise the value of having NCCP certified coaches that are engaged in Professional Development programs which reinforce the values of lifelong learning and sharing amongst the coaching community.
For NCCP certified coaches to maintain their certified status, they will be required to obtain Professional Development (PD) points. PD points can be earned through a multitude of activities that coaches already participate in, including: national and provincial sport organisation conferences and workshops, eLearning modules, NCCP workshops, coach mentorship programs, and active coaching.
In most cases coaches are already earning their required PD points — Maintenance of Certification is simply the policy that has introduced tracking these points and recognising coaches for their efforts.
Log into the Locker for an up-to-date record of your PD points.
For examples of opportunities to accumulate PD points, check out the pages below, and if you still have questions, check out the FAQs!
NCCP Community Initiation
NCCP Community Initiation does not require an evaluation, a coach can only receive a ‘Trained’ status. A certified status is only available if the coaching course offers the opportunity to be evaluated.
An NCCP Community Initiation ‘Trained’ coach is not required to accumulate PD to maintain their certification. If an NCCP Community Initiation ‘Trained’ Coach attends any Professional Development workshops/seminars etc., this will still be recorded on the coach’s transcript on the locker, but as a record of attendance.
NCCP Competition Introduction
The NCCP Competition Introduction context has an evaluation, a coach can be evaluated and to receive a ‘Certified’ status.
An NCCP Competition Introduction ‘Certified’ coach must accumulate 20 PD points over a 5-year period to maintain their certification. If an NCCP Competition Introduction ‘Certified’ coach does not accumulate 20 professional PD with 5 years, this will be reflected on their transcript as ‘Certified Not-Renewed’.
To renew their certification, a coach will have to meet the PD points required. Once they acquire the 20 PD points, their status will be updated from ‘Certified Not-Renewed’ to ‘certified’.
NCCP Competition Development
An NCCP Competition Development has an evaluation, a coach has the opportunity to receive a ‘Certified’ status.
An NCCP Competition Development ‘Certified’ coach must accumulate 30 PD points over a 5-year period in order to maintain their certification. If an NCCP Competition Development ‘Certified’ coach does not accumulate 30 PD points within 5 years, this will be reflected on their transcript as ‘Certified Not-Renewed’.
In order to renew their certification, a coach will have to meet the PD points required. Once they acquire the 30 PD points, their status will be updated from ‘Certified Not-Renewed’ to ‘Certified’.
GRANTS AND FUNDING OPPORTUNITIES FOR CLUBS
Use the below drop down menu to learn about different funding opportunities for Clubs:
HSBC Bank Community Rugby Fund
Applications for the HSBC Bank Community Rugby Fund are now open!
Click here to learn more and apply!
The HSBC Bank Community Rugby Fund is a program that offers a wide breadth of grants aimed to benefit the sustainability and growth of rugby across Canada. The Fund, presented in partnership by Rugby Canada and HSBC Bank Canada, allows all registered rugby clubs, as well as schools and community organizations in Canada, to submit an application for funding based on the guidelines and criteria provided by the program. All submissions will be given equal consideration and recipients of the grants will be announced later this year.
HOW IT WORKS
The Idea
A community organization identifies an opportunity to grow, develop or protect rugby within their local community.
The Application
A project lead completes the electronic application and submits to Rugby Canada by December 7th, 2021
The Project
Successful community organizations receive funding to support projects. Rugby Canada will work in partnership with successful projects to promote the great work that is being done to cultivate community rugby
ELIGIBLE PROJECTS
Eligible projects include those that cultivate, develop and protect the community rugby.
Priority will be given to those Rugby Club, School or Community Organizations that applies for grant funding that focuses on cultivating the community game with special consideration given to projects that:
- Increase female representation within a club, school, or community organization.
- Enhance or support participants that are Black, Indigenous, or People of Colour to become involved with or stay involved with rugby.
- Introduce New Programs within a rugby community that did not previously exist.
BC Amateur Sport Fund
The BC Amateur Sport Fund is a gift-giving program designed to provide fundraising initiatives to develop amateur sport on a national level. For more information on how to develop fundraising programs, please visit the BC Amateur Sport Fund page.
KidSport
KidSport provides financial assistance for children 18 and younger from families facing financial obstacles to participate in organized sport #SoALLKidsCanPlay.
For more information on how to apply for assistance, please visit the KidSport BC page.
I-SPARC
Various grant and funding opportunities: I-SPARC Grants, First Nations Health Authority, Active Living Grants, Foundations/Community and General Grants, including:
Jumpstart – Canadian Tire
Community Development Grants
Community Development Grants have two funding streams. The Operational stream assists organisations with operational and administrative costs, while the Programming stream helps organisations develop or sustain sports and recreational programming for kids aged 4-18 in financial need and youth with disabilities between the ages of 4-25.
Qualified organisations may apply for one or both streams throughout the year. While organisations can apply for both an Operational or Programming Grant within the same period, the requests must be clearly justified, and funding will be dependent on quality of the application and overall demand.
Applications close on March 11th, 2022.
More information on Community Support Grants and how to apply can be found here.
Additionally, visit Jumpstart Canadian Tire for more information on other funding opportunities such as:
A4K
The support of A4K is available Province-wide for children ages 5 to 18 who are currently enrolled in school. Basic registration fees are paid for a multitude of approved sports, up to an annual maximum of $350 per child (which is considerably higher than other sport funding charities).
Government Support
Use the below drop down menu to learn about government support for Clubs:
viaSport
BC Ferries Sports Experience Program
BC Ferries and viaSport provide travel support to eligible not-for-profit sport organisations and athletes (12 business days before first day of travel).
LeadForward Grant: Advancing Balanced Representation in Sport
May 2021: aims to strengthen balanced leadership for female coaches, officials or organisational staff throughout BC by supporting their professional development opportunities.
Northern BC Coaching and Officiating Development Fund
(May 2021): to provide support for coaching and officiating development leading up to the 2015 Canada Winter Games and beyond.
Visit viaSport Website for more information.
viaSport – External Funding Sources
Visit viaSport for external funding sources including:
Active Girls (Victoria)
Denise Coutts Memorial Scholarship
Dream Catcher Charitable Foundation
Good Sports
Community Gaming Grants
Community Gaming Grants provide $140 million annually to not-for-profit organisations in B.C., to support the delivery of ongoing programs that meet the needs of their various communities.
For more information on eligibility and how to apply for funds in 2021, please visit BC Government’s Community Gaming Grant page.
IMPORTANT NOTE: If your Club received a Community Gaming Grant in 2019, the branch will NOT ask you to repay funding for previously approved programming, which is cancelled/postponed as a result of the COVID-19 pandemic.
COVID-19 Support
Use the below drop down menus for support and advice on COVID-19:
FOR ORGANISATIONS
BC Emergency Benefit for Workers
The BC Government has opened its application for the Provincial $1,000 Emergency Benefit. It may be a benefit that can support some of your Coaches or sport supporters.
Canada Emergency Wage Subsidy
Non-profit organisations, like a Rugby Club, are eligible employers for a subsidy of 75% of employee wages for up to 12 weeks, retroactive from March 15, 2020. This wage subsidy will enable you to re-hire workers previously laid off because of COVID-19, help prevent further job losses, and better position you to resume normal operations following the crisis. To learn more, including eligibility and how to apply, visit the CRA Website
Eligible employers who had any drop in revenue can now qualify for the wage subsidy, starting with the claim periods that began July 5.
Canada Emergency Business Account
The Canada Emergency Business Account (CEBA) will provide interest-free loans of up to $40,000 to small businesses and not-for-profits, to help cover their operating costs during a period where their revenues have been temporarily reduced. To qualify, these organisations will need to demonstrate they paid between $20,000 to $1.5 million in total payroll in 2019.
Applications for a Canada Emergency Business Account are to be made directly through your organisation’s bank or credit union. Learn more about the CEBA loan.
Other Programs in the works or under the Business Credit Availability Program
There are currently a few programs of support that are yet to come online, as well as avenues for deferring payments and commercial rent assistance. The Government of Canada has provided a short survey to help you identify your organisation’s eligibility for any COVID-19 support for businesses.
FOR INDIVIDUALS
BC Emergency Benefit for Workers
A new B.C. Emergency Benefit for Workers will provide a tax-free $1,000 payment to British Columbians whose ability to work has been affected by COVID-19.
The benefit will be a one-time, tax-free payment for B.C. residents who are eligible for the new federal Canada Emergency Response Benefit (CERB), including people who have run out of employment insurance (EI) benefits and now qualify for the CERB.
Canada Emergency Response Benefit
The Federal Government will provide a taxable benefit of $2,000 every 4 weeks for up to 16 weeks to eligible workers who have lost their income due to COVID-19.
Eligibility has been revised and updated recently, so best to visit Government Canada to learn more and to apply. You can also apply over the phone: 1‑800‑959‑2019 or 1‑800‑959‑2041.
ADDITIONAL RESOURCES
For more resources to support your Club, viaSport provides a number of helpful toolkits and resources on their website:
Communication Toolkit for Sport
Whether you are just getting your feet wet or are a seasoned communications professional, this toolkit has something for you.
Learn MoreSocial Media ToolKit
The Social Media Toolkit is here to help you - our BC sport partners - navigate the confusing and rapidly evolving world of social media.
Learn More#ERASEbullying Resources
View a list of websites and resources campaigning around erasing bullying in sport.
Learn MoreAboriginal Cultural Relations Module
Celebrating Diversity through sport.
Learn More
BC Rugby
A: 2015 Main Street, Vancouver, BC | V5T 0J8
T: 604.737.3065
E: info@bcrugby.com
BC Rugby gratefully acknowledges that its offices reside on the traditional and unceded territory of the Coast Salish Peoples, including the territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), Stó:lō and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.
