home/Resources/BC Rugby Membership & Benefits
BC Rugby Membership is available to any resident of BC. Register as a player, coach, official, volunteer, medical staff, or supporter to become a Member. Through Membership, we continue to grow, develop, and manage rugby by offering programs for all ages and skill levels (recreational to high performance), educational opportunities and access to exclusive benefits and services.
Click on the topics below to explore more:
MEMBERSHIP REGISTRATION
Click on the below menu to learn how to become a BC Rugby Member:
New Members
BC Rugby offers a place for everyone to get involved. Whether you play, coach, or just love the Club atmosphere on game days, there are endless ways for you to join the game. To get started, register with BC Rugby or with one of our Member Clubs.
- Register with BC Rugby: select BC Rugby – No Club Affiliation
- Register with a Member Club
Please note that during the Return to Rugby phase, only sanctioned clubs can register players. To see a list of currently sanctioned clubs, click here.
Returning Members
If you participated in the previous season as a player, coach, official, or volunteer, log in to your SportLomo account to renew your Membership for the new season. If you are unsure whether you have an account, contact the BC Rugby Office to avoid duplicate profiles in the system. To find out when registration opens for the new season, contact your Club or the BC Rugby Office.
Management who work directly with players are required to complete the Rugby Ready course in addition to being registered BC Rugby Members. This applies to coaches, trainers, medical staff and managers.
Board members and volunteers (in defined roles) have no individual registration dues. Board and Officer Insurance is done as an annual fee to the clubs (this will be waived if the club provides proof of its own Director and Officer’s insurance or if ALL Directors and Officers are current members in other categories.
INSURANCE PROGRAMS
Once you are a registered member, you become insured and covered under Rugby Canada’s insurance policy for the season. This includes Sports Liability Insurance, Sport Accident Insurance, Provincial Excess Medical Coverage, and Travel Coverage while on sanctioned Tours.
Under the insurance program, the activities that are covered include sanctioned or authorized activities, such as games, practices, tournaments, camps, events, and tours. Tours require a separate sanctioning application to access the Travel Coverage in the insurance program.
In BC, we play Rugby all year round and there are two different registration seasons to choose from:
- August 1, 2021-August 31, 2022 (Southwest BC registration season)
- January 1, 2021-April 30, 2022 (Interior registration season)
To access insurance, every individual must register for Membership with a Club. Insurance is valid starting from August 1st of a new season and is activated from the Member’s date of purchase and expires on August 31st of the following year. As a Member, if you have multiple roles with your Club (player, Coach, manager, etc.), you must be registered in all these categories to be insured for those activities.
MAKING AN INSURANCE CLAIM (INJURY SUSTAINED WITHIN CANADA)
To make an insurance claim after sustaining an injury please complete the following steps:
STEP 1 - Injury Report Form
Fully complete an Injury Report Form – download this form from the ‘Insurance Resources’ section below.
STEP 2 - Witness Report Form
Fully complete a Witness Report Form – download this form from the ‘Insurance Resources’ section below.
STEP 3 - Expense Claim Form
Fully complete questions 1-3 on a medical expense claim form (or if dental have your dentist complete the dental statement of claim)
STEP 4 - Doctor Note
Send a doctor note and/or prescription (or physician referral for treatment).
STEP 5 - Invoices
Complete your invoice.
STEP 6 - Submit Claim
Email all of the above to injuryclaims@rugby.ca
Please note that all documents must be fully completed. Documents that are not fully completed could lead to a delay in processing the claim. General enquiries regarding making a claim can be sent to injuryclaims@rugby.ca.
TRAVEL MEDICAL PROCEDURE (INJURY SUSTAINED OUTSIDE OF CANADA)
Only sanctioned tours will be able to make a claim against the national insurance program. Players who have been cleared to play international can not be exposed to the National Insurance Program.
Registered Participants of Member Organizations have extensive travel coverage under the National Insurance Program. This coverage will apply while on sanctioned and approved tours for member organizations.
Sutton Special Risk Insurance works with a Medical Assistance Service provider called, On Call International. By utilizing the Travel Medical Assistance Company, On Call International, members will be able to complete the following process if injury or sickness occurs:
STEP 1 - Call Emergency Services
Call 911 or country emergency phone number for an ambulance (if necessary).
STEP 2 - Refer
Refer to On Call International Member Card with dedicated phone and member number, call and begin the process.
STEP 3 - Hospital
On-Call International will direct you to the closest hospital (if necessary)
STEP 4 - Guarantee of Payment
Coach, Manager, Parent, Volunteer or individual themselves must ask for GOP (Guarantee of Payment) from On Call International for all possible medical expenses or treatments or tests that may take place at the hospital or medical clinic.
STEP 5 - Payment
The hospital or medical clinic will work with On Call International to arrange and receive payment.
STEP 6 - Treatment
The patient will receive treatment.
STEP 7 - Complete & Submit Paperwork
Complete necessary paperwork (injury and witness reports and submit to Provincial Union for forwarding to Rugby Canada and Sutton Special Risk).
INSURANCE RESOURCES
Injury Report Form
Download Injury Report Form.
Click HereWitness Report Form
Download Witness Report Form.
Click HereMedical Expense Claim Form
Download Medical Expense Claim Form.
Click HereDental Statement of Claim Form
Download Dental Statement of Claim Form.
Click HereAuthorization to Disclose Information Form
Download Authorization to Disclose Information Form.
Click HereKEY CONTACTS FOR INSURANCE
Certificate of Insurance Enquiries
Main Inbox: certificaterequestscanada@marsh.com
Personal Accident Claims
Sutton Special Risk
33 Young Street Suite 270, Toronto, Ontario, M5E 1G4
Email: claims@suttonspecialrisk.com
Phone: 1-800-461-3292
Travel Medical Claims and Enquiries
On-Call International
24 hours a day, 7 days a week
Email: mail@oncallinternational.com
North America: 1-855-464-8968
Rest of World: 1-603-328-1355*
*collect calls are accepted
Liability Claims and Enquiries
Marsh Canada Limited
120 Bremner Boulevard Suite 800, Toronto, ON M5J OA8
Email: Toronto.Claims@marsh.com
Phone: 1-866-766-3579
Phone (After Hours): 416-868-2600
Fax: 416-815-3680
MEMBER FAQ
Use the dropdown menu below for information on Refund Requests, Transfers and Upgrades:
Refund Requests
To request a refund for your registration fees, log in to your SportLomo account to initiate the request.
Automatic Refunds: If the refund is requested within 14 days of your registration date and you have not participated in any Rugby activity (game or practice), the member qualifies for an automatic refund and the money will go back directly to the credit card used to purchase the Membership.
Manual Refunds: If the refund is requested after 14 days of your registration date and you have not participated in any Rugby activity (game or practice), the refund will be manually processed by Rugby Canada, BC Rugby and the Club separately and make separate payments to the Member.
Transfer
If you are moving between Clubs, you must get a transfer release from your old Club. Log in to your SportLomo account to initiate the transfer request. The transfer process can take several days for approval between Clubs and Provincial Unions so please allow at least 5-7 days’ notice of transfer to ensure you are properly registered with your new club.
Upgrade
If you are already a registered Member and you wish to add another role to your Membership (i.e. official, coach, etc.), log in to your SportLomo account and you can upgrade your Membership to include multiple roles without having to create a new account.
MEMBERSHIP BENEFITS
BELAIRDIRECT
Special Coverage for BC Rugby Members
BC Rugby members and their families can benefit from an exclusive discount on their home, condo and tenant’s insurance, on top of any other discounts, savings and benefits customers are already eligible for at belairdirect. Members also receive enhanced coverage at no additional cost.
Certain conditions, limitations, exclusions and eligibility requirements apply to all offers. Offers may change without notice. Not everyone will qualify for a phone or online quote. belairdirect only offers home insurance in British Columbia. Visit belairdirect.com for more details. ®belairdirect. and ®Little Knight Design are registered trademarks of Belair Insurance Company Inc. ©2020 belairdirect Agency Inc. All rights reserved.
Supporting Rugby in BC
In addition to saving money on your insurance, when you purchase a residential insurance policy with belairdirect, you will also be supporting rugby programs in BC. For each new policy purchased or renewed by a BC Rugby member, belairdirect will donate part of the premium collected to BC Rugby, which in turn supports rugby programs and events.
Certain conditions, limitations, exclusions and eligibility requirements apply to all offers. Offers may change without notice. Not everyone will qualify for a phone or online quote. Visit belairdirect for more details. ®belairdirect. and ®Little Knight Design are registered trademarks of Belair Insurance Company Inc. ©2020 belairdirect Agency Inc. All rights reserved.
Travel Insurance
belairdirect offers great rates on travel insurance. Get a travel quote.
Certain conditions, limitations, exclusions and eligibility requirements apply to all offers. Offers may change without notice. Not everyone will qualify for a phone or online quote. Visit belairdirect for more details. ®belairdirect. and ®Little Knight Design are registered trademarks of Belair Insurance Company Inc. ©2020 belairdirect Agency Inc. All rights reserved.
Who is eligible for these offers?
Players, coaches, managers, officials, volunteers, employees and their families are eligible to participate provided they reside in British Columbia.
How do I take advantage of these offers?
To get started, call belairdirect at 1 833 294.2911 or visit their Group Insurance Page and mention you are a BC Rugby member to get your exclusive premium.
BC Rugby
A: 2015 Main Street, Vancouver, BC | V5T 0J8
T: 604.737.3065
E: info@bcrugby.com
BC Rugby gratefully acknowledges that its offices reside on the traditional and unceded territory of the Coast Salish Peoples, including the territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), Stó:lō and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.
