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BC Rugby Return to Rugby

RETURN TO RUGBY

Welcome to the BC Rugby ‘Return to Rugby’ page. In this section, you will find our Return to Rugby Plan, Resources and Club Information. 

Click on the below topics to navigate to the relevant sections:

COVID-19 Mandatory Vaccine Policy

Resubmitting Sanctioning

Return to Rugby Plan

Sanctioned Clubs

Return to Rugby (For Clubs)

Request to Update Sanctioning Activities 

Videos

Rugby Session Guidelines

Downloadable Graphics

Sportlomo Support

COVID-19 Awareness World Rugby Courses

BC Rugby COVID-19 Mandatory Vaccine Policy

COVID-19 MANDATORY VACCINATION POLICY

BC Rugby is introducing a COVID-19 Mandatory Vaccination Policy, in conjunction with Rugby Canada and other provincial unions, for all BC Rugby participants. The Policy has been introduced to ensure the safety of all BC Rugby participants, the Rugby community, and the general public.

The Policy has been approved by the BC Rugby Board and comes into effect as of October 27, 2021, following a two-week grace period. The Policy requires all BC Rugby Members aged 12 and over to be fully vaccinated to participate in any sanctioned in-person Rugby activity, including indoor and outdoor training, scrimmages, matches and education courses. This applies to all players, coaches, officials, team staff and volunteers but excludes spectators.

View the COVID-19 Mandatory Vaccination Policy below:

COVID-19 Mandatory Vaccination Policy

Click to read the BC Rugby COVID-19 Mandatory Vaccination Policy.

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How To Upload Proof of Vaccination Status

To comply with this Policy, all BC Rugby Members aged 12+ intending to participate in sanctioned Rugby activity must submit proof of vaccination before the Policy comes into effect on October 27, 2021.

Any participant aged 19 or over will have to submit Government-issued photo ID along with their proof of vaccination. Documents vary depending on whether you have been vaccinated within British Columbia, in another province or another country. See below for Documentation examples.

All participants must give consent for BC Rugby to record their vaccination verification. Once documents have been uploaded to Sportlomo and approved, Members will receive confirmation and BC Rugby will delete the uploaded files.

Parents/Guardians who are giving consent and submitting vaccination verification on behalf of their children must do so for each child.

COVID-19 Mandatory Vaccination - Document Examples

Click to view examples of required documentation for uploading proof of vaccination status.

View

Step-By-Step Guide - How to Upload Proof of Vaccination Status

Click to learn the three options for showing proof of vaccination status, including step-by-step guides.

View

CONSENT AND SUBMIT VACCINATION RECORD IN SPORTLOMO

This is the easiest and quickest way to upload proof of vaccination status in the Sportlomo Registration system.

*If parent/guardian is signing on child/children’s behalf, repeat Step 1-5 below for each child.

To submit required documents and sign the consent form, you will need to log into your Sportlomo User account.

Log In Sportlomo

Once you have logged in, click on the blue ‘Update Information’ box in the menu.

Update Information Button

Scroll down to the ‘Vaccine Certification’ section on  your profile and upload a screenshot or PDF of your Vaccine Card, as well as Government-issued ID if you are aged 19 or over.

Upload Docs

Use your mouse (or finger if using a touchscreen device) to sign consent form to record vaccination verification.

Sign Consent Form

Click ‘Update Information’ to complete the online process.

Update Information

When your vaccination record and Government-issued photo ID are approved by BC Rugby, you will receive a confirmation email. Once approved, BC Rugby will delete the uploaded files.

Email Verification

If a participant DOES NOT give BC Rugby consent to record and submit vaccination record, the participant will need to show their required proof of vaccination documentation at every sanctioned activity they attend as a Member of BC Rugby.

RESUBMITTING SANCTIONING

All Clubs currently interested in running Rugby activities must RE-SUBMIT for Sanctioning for Phase 3, incorporating Rugby Restarted guidelines with the current Provincial Health Orders.

In compliance with the PHO changes, as of May 25, 2021, Phase 3 sanctioned Clubs may now revert to following their Phase 3 Sanctioned COVID Safety Plans for youth and adults.

This means:

Outdoor Rugby activities only

Maximum 50 participants

No physical distancing required during intra-Club training and games

No equipment restrictions – disinfect before and after use

Attestation prior to attendance

Any Club wishing to deliver Phase 3 Rugby programming must first update their COVID Safety Plan to comply with the current Public Health Order update. This must be submitted and approved by BC Rugby BEFORE any programming is delivered.

As we learn more about the particular sport details under the Government’s Restart Plan, we will formally update our Return to Rugby Plan with a timeline for progressing to contact Rugby and inter-club competitions.

RETURN TO RUGBY PLAN (Updated June 2021)

BC Rugby’s Return to Rugby plan was developed in accordance with viaSport’s Return to Sport Guidelines and Rugby Canada’s Return to Play document that was approved by the Rugby Canada Board of Directors.

With the publication of the updated PHO in BC on June 15, 2021, BC Rugby has updated its Return to Rugby Plan, which also adopts World Rugby’s Competition Ready guidelines. The World Rugby Competition Ready Guidelines outline a training framework to prepare players for the resumption of contact Rugby matches.

Return to Rugby in BC Plan

Click to read BC Rugby's Return to Rugby Plan.

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World Rugby Competition Ready Guidelines

Click to read the World Rugby Competition Guidelines.

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SANCTIONED CLUBS

As of June 30, 2021, the following clubs are sanctioned:

  • Club Name
  • Abbotsford RFC
  • Axemen RFC, Squamish
  • Bayside Sharks RFC
  • Brit Lions
  • Burnaby Lake RFC
  • Campbell River
  • Capilano RFC
  • Castaway Wanderers RC
  • Comox Valley Kickers
  • CORE
  • Cowichan RFC
  • Cowichan Valley Junior Rugby Development Society
  • Ebb Tide
  • Elk Valley RFC
  • Evergreens Rugby
  • Fraser Valley RU
  • Grassroots Rugby Foundation
  • Peace RFC, Fort St. John
  • James Bay Athletic Assoc.
  • Justice
  • Kamloops RFC
  • Kats RFC
  • Kelowna Crows
  • Langley RFC
  • Meralomas
  • Nanaimo Hornets
  • Penticton Harlequins
  • Port Alberni Black Sheep
  • Priest Valley Vicars
  • Prince George Gnats
  • Prince George Youth
  • Prince Rupert Seamen
  • Richmond RFC
  • Ridge Meadow Bruins
  • Salmon Arm Yeti
  • Scribes RFC
  • Surrey Beavers
  • Terrace Northmen
  • Thunder Rugby
  • Trinity Western
  • Twilighters
  • UBC Men’s Rugby
  • UBCO Heat
  • UBCOB Ravens
  • United RFC
  • Vancouver Island RU (Tide)
  • Vancouver Rowing Club
  • Vancouver Thunderbirds (UBC)
  • Westshore RFC
  • Williams Lake Rustlers
  • Vernon RFC
  • Health Region
  • Fraser Valley
  • Vancouver-Coastal
  • Vancouver-Coastal
  • Vancouver-Coastal
  • Vancouver-Coastal
  • Vancouver Island
  • Vancouver-Coastal
  • Vancouver Island
  • Vancouver Island
  • Interior
  • Vancouver Island
  • Vancouver Island
  • Vancouver Island
  • Interior
  • Vancouver-Coastal
  • Fraser Valley
  • Vancouver Island/Okanagan
  • Interior
  • Vancouver Island
  • Vancouver-Coastal
  • Interior
  • Vancouver-Coastal
  • Interior
  • Fraser Valley
  • Vancouver-Coastal
  • Vancouver Island
  • Interior
  • Vancouver Island
  • Interior
  • Northern
  • Northern
  • Northern
  • Vancouver-Coastal
  • Fraser Valley
  • Interior
  • Vancouver-Coastal
  • Vancouver-Coastal
  • Northern
  • Vancouver Island
  • Vancouver-Coastal
  • Vancouver-Coastal
  • Vancouver-Coastal
  • Interior
  • Vancouver-Coastal
  • Vancouver-Coastal
  • Vancouver Island
  • Vancouver-Coastal
  • Vancouver-Coastal
  • Vancouver Island
  • Northern
  • Interior

RETURN TO RUGBY: FOR CLUBS

SANCTIONING 

In Rugby Canada’s Return to Play, it has been outlined that each Club is required to apply for sanctioning for any Rugby programming to the Provincial Sport Organisation. Download the related templates:

Risk Assessment

Risk Assessment

Download

COVID-19 Safety Plan Template - Restarting Rugby

Updated Emergency Action Plan

Updated Emergency Action Plan

Download

SANCTIONING DOCUMENTS

View and download Sanctioning Documents:

Return to Rugby in BC Plan

Read more on the Return to Rugby in BC Plan.

Read More

World Rugby COVID-19 Awareness Course

Click for more information on World Rugby's COVID-19 Awareness Course.

Learn More

BC Rugby Sanctioning Scorecard

Learn more about our Sanctioning Scorecard.

Learn More

REQUEST TO UPDATE SANCTIONING ACTIVITIES

UPDATE SANCTIONING ACITIVITIES

We are currently in Phase 3 (Rugby Restarted). Phase 3 sanctioned Clubs may now deliver Rugby programs outdoors without maintaining physical distancing. All ages – youth and adult – are permitted to participate. This means:

Outdoor Rugby activities only

Maximum 50 participants

No physical distancing required during intra-Club training and games

No equipment restrictions – disinfect before and after use

Attestation prior to attendance

This could be:

  • Change of Rugby delivered (all Rugby activities must allow for 3m physical distancing).
  • Change of Club’s COVID Safety Coordinator, First Aid Responder(s) and/or Coach.

Complete the following:

  • Download a new template or revise your current Safety Plan
  • Make the material changes required
  • Highlight the changes so BC Rugby is aware of what you are requesting to update
  • Save the new Safety Plan for submission

Update any other documents that correspond with your material changes. These will be submitted in your request. This could be any of the following:

  • EAP
  • Field/Flow Map
  • COVID Response Plan

Once you have submitted all updated documents, click ‘Request to Update Sanctioned Activities’ and upload them into the form.

BC Rugby will approve/deny Sanctioning based on the Sanctioning Scorecard.

Once approved, BC Rugby will provide you with written confirmation via email that your material changes are sanctioned.

APPLY FOR PHASE 3 SANCTIONING

Follow these steps to apply for Sanctioning to Return to Rugby in BC:

The Return to Rugby in BC Plan has been written to guide you through the process of creating a COVID Safety Plan, which is the document that you will also submit to your local municipality (if required) and should publish on your website, once sanctioned, to demonstrate the steps you will be undertaking to keep the sport and the community safe.

The Plan also includes key components that your COVID Safety Plan need to adopt, such as the protocols to follow if any rugby participant reports a positive COVID test.

Clubs are welcomed to appoint more than one COVID-19 Safety Coordinator, but all must be named and contactable. When completing the online sanctioning form, you will need to provide the full name and contact details of those appointed Safety Coordinators.

While mandatory for all Club Presidents and the appointed Safety Coordinators, the World Rugby COVID-19 Courses are designed to help everyone in the Rugby community during the COVID-19 pandemic. They are to guide a safe return to Rugby activities and are highly recommended for any decision-makers and anyone preparing to support the return to Rugby.

When completing the online sanctioning form, you will need to upload the certificates for the Club’s President (or equivalent) and the appointed Safety Coordinators.

Using the Excel template provided, complete both tabs titled ‘Risk Assessment Tool’ and ‘Risk Mitigation’, answering the questions by filling in the corresponding cell which will auto tabulate your risk score. When completing the online sanctioning form, you will need to upload this completed file in PDF format.

This is your main document to detail how you will safely return to Rugby. You can opt to capture this information in the excel Risk Assessment file or utilise the Word document template provided (preferred method). If using the Word document template, you will be able to easily capture the following mandatory information:

  • Details of what Rugby programming planned and how it will be managed to adhere to the BC Rugby Plan
  • Adopt the COVID-19 Response plan, including protocols to take should a Rugby participant report a positive COVID-19 test.

Other elements of a COVID-19 Safety Plan that are highly recommended can also be captured including:

  • Enhanced cleaning protocols
  • Site map to clearly communicate entry/exit points, flow of traffic etc.
  • Communications plan, including on-site signage

Given the continued presence of COVID-19 in BC communities, all sanctioning applications must include an updated Emergency Action Plan that has considered the COVID-19 risk and made alternative plans if possible to avoid scenarios that increase the risk of COVID-19 transmission.

Ready to apply? Click Apply for Sanctioning

All applications must be made online on Survey Monkey. In addition to submitting the required documents, you will also be asked to provide the Club’s Incorporation Number (given to all entities registered as a Society in BC), and your current list of elected Directors.

BC Rugby will approve/deny Sanctioning based on the Sanctioning Scorecard.

Due to the high frequency of Clubs applying for Sanctioning at once, please allow a week for BC Rugby to review your Sanctioning application and provide you with an update.

Applications will be reviewed twice and scored using the Sanctioning Scorecard below. Once approved, Clubs will be provided a sanctioning agreement to sign and return for our records.

VIDEOS

RUGBY SESSION GUIDELINES

These guidelines are specific to the Rugby Re-engage phase and include field flow diagrams, sample field use schedules, and other useful information for planning Rugby sessions.

GENERAL CLUB GUIDLINES

GENERAL CLUB GUIDLINES

Download

DOWNLOADABLE GRAPHICS

A range of infographics available as printable PDF files that can be put up at your venue or distributed to players and other personnel:

BCCDC DOFFING / PPE

BCCDC DOFFING / PPE

Download

BCCDC CLEANING & DISINFECTING

BCCDC CLEANING & DISINFECTING

Download

WORKSAFE BC OCCUPANCY LIMIT POSTER

WORKSAFE BC OCCUPANCY LIMIT POSTER

Download

WORKSAFE BC DONNING PPE

WORKSAFE BC DONNING PPE

Download

WORKSAFE BC COVER COUGHS & SNEEZES

WORKSAFE BC COVER COUGHS & SNEEZES

Download

WHO HAND HYGIENE WHEN / HOW

WHO HAND HYGIENE WHEN / HOW

Download

RUGBY ROADMAP

RUGBY ROADMAP

Download

SOCIAL DISTANCING AND GUIDELINES

SOCIAL DISTANCING AND GUIDELINES

Download

ATTESTATION

ATTESTATION

Download

SPORTLOMO SUPPORT

Click here for everything Sportlomo related. In compliance with the BC Rugby Return to Rugby plan, Clubs need to utilise Sportlomo for attendance tracking all in-person activities. This hub will provide videos and guides on registration set up and how to use the new attendance tracking features and attestation processes.

SPORTLOMO SUPPORT

SPORTLOMO SUPPORT

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COVID-19 AWARENESS WORLD RUGBY COURSES

This training is essential for maximising safety for everyone involved in returning to Rugby. Being aware of how to manage risk posed by COVID-19 in a Rugby setting is important for everyone involved. Staying safe & responsible will not only help everyone involved stay healthy, but also ensure the sustainability & health of our game.

COVID-19 COURSES

COVID-19 COURSES

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CONTACT BC RUGBY COVID-19 SAFETY MANAGER